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Data Collection Overview

Victorian Perinatal Data Collection (VIC PDC)

Data Collection Sources

Midwives complete a notification form (manual or electronic) for all births within the scope of the collection.

Institutional environments

The Victorian Perinatal Data Collection (VIC PDC) is established by the Heath Act 1958 and operates pursuant to the Public Health and Wellbeing Act 2008 under the functions of the Consultative Council on Obstetric and Paediatric Mortality and Morbidity (CCOPMM). The VIC PDC is supported by the Clinical Councils Unit, within the Health Service Programs Branch of the Department of Health and Human Services.
The VIC PDC was established as a population based surveillance system to collect and analyse information on and in relation to the health of mothers and babies in order to contribute to improvements in their health. The data collected via a birth report contains information on obstetric conditions, procedures and outcomes, neonatal morbidity and birth defects relating to every birth in Victoria.
Data are collected from health services (including public home birthing programs) and/ or independent home birth practitioners via a computerised clinical and patient administrative systems or the paper based birth form. Electronic data is submitted to the VIC PDC via a secure data exchange.
The data collection is used to provide details of state-wide pregnancy characteristics and outcomes, as well as trends over time. It provides hospitals with individual profiles and is able to provide profiles of selected groups or subgroups of women. This collection is also used to compile state and national morbidity and mortality statistics to assist clinicians, service planners, educators, researchers and policy makers.

Relevance and Scope

Any live birth regardless of maturity or birthweight, who breathes or shows any other signs of life after birth and any stillbirth that is at least 20 weeks gestation, or where the gestation is unknown, where the birthweight is at least 400 grams. This includes all terminations of pregnancies and fetus papyraceous that remain in utero at 20 weeks’ gestation.

Timeliness

Birth data is required to be submitted within 30 days from the date of birth to the Clinical Councils Unit, under the Public Health and Wellbeing Regulations 2009.
Under section 38e of the Public and Wellbeing Act 2008, CCOPMM is required to publish an annual report. The combined 2012 and 2013 report is available on-line and contains comprehensive information on Victorian perinatal, maternal, child and adolescent mortality and morbidity.

Accuracy

As part of the ongoing data quality cycle, the Clinical Councils Unit undertakes output analysis of the data and queries anomalous data with the submitting site. . Submitted data to the VIC PDC may have been updated as a result of the edit components in the submission process. Where possible, VIC PDC data elements align with the National Health Data Dictionary, Version 14.

Accessibility

VIC PDC data is publicly available in reports.
CCOPMM provides data, however careful consideration is given to assure that the privacy of individuals is protected and that release of data complies with the requirements of the Public Health and Wellbeing Regulations 2009.
Formal research proposals must conform to the National Health and Medical Research Council’s National Statement on Ethical Conduct in Research Involving Humans 2007. Before any research project can access CCOPMM data, a properly constituted Human Research Ethics Committee must approve the research and a formal application must be received and approved by the CCOPMM.
All
requests for data can be made by accessing the CCOPMM website.
The reports are publicly available on the CCOPMM website:
CCOPMM Annual Report for the Year – now includes Births in Victoria (includes some maternal morbidity) since 2009, and incorporates the survey of Perinatal Deaths in Victoria (includes maternal death).

Interpretability

The definitions used are from the National Health Data Dictionary Version 14.
There is a Victorian Perinatal Data Collection Manual V2.1 available for midwives completing the Birth Report.

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